The shared drive J: in our office is almost occupied and further feasibility to enhance its capacity is very limited, due to its current design. In other perspectives, proper use of current shares folder is very challengeable, and your fast action to make a clean-up on J:,Â will improve the shortage in the free space of J: quickly.
The shared drive J: is mainly used for those files to be shared frequently now and future, as well as those files to be reserved for the business in consistency.
The recommendation is provided as following:
1). please delete those files which is no longer to keep them there, or nothing is related to our business, whether who leave them in your folder.
2). please compress those files and sub-folders which are reserved for the archive only ( means will be accessed rarely).
3). Please move out those photo, Mp3, movie subjected to your dept. team building or travelling only.
4). IT dept would run an auto-cleanup process in coming weekend, those files will be cleaned up at that time, according to following measurement,
All MP3 file
All JPG photos
All movie files.
All files without any opening within last 3 years.
Please keep us informed in time, in case some of your files/folder have to stay in this the storage, because of a business reason is identified.
Please lend us your full understanding and support in this matter.
Thank you very much your attention